Choosing the Right Document Mailer

When shipping important paperwork, blueprints, or photos, select a mailer based on rigidity, weather resistance, and tamper-proof security.

• Nylon Mailers: Lightweight, tear-resistant, and cost-effective. Best for non-bendable, non-fragile paperwork.
• Jiffy Rigi Mailers: Stiff cardboard back with an easy-open tear strip. Ideal for certificates, contracts, and photos needing crease protection.
• Tyvek Tamper-Evident Mailers: 10x stronger than standard paper and reveals "OPENED" if tampered with. Best for confidential documents and legal paperwork.
• Poly Mailers: Puncture, water, and dirt resistant. Great for everyday mailings needing weather protection.
• Chipboard Flat Mailers: Professional finish that remains rigid without extra stiffeners. Excellent for client presentations and portfolios.
• Standard Paper Envelopes: Low-cost, basic mailing solution for standard everyday correspondence.
• Mailing Tubes: Rigid cylindrical protection designed for blueprints, posters, banners, and oversized prints.

Selecting and Cushioning the Right Box

To ensure items arrive intact, minimize internal shifting and protect against external impacts during transport.

Essential Box Packing Rules

• Size Matters: Select a box that allows 2–3 inches of clearance between the items and the outer box walls. Fill empty voids with bubble cushioning, air bags, or crumpled kraft paper.
• Heavy Objects: Always use double-wall or triple-wall corrugated boxes for heavy or dense items to prevent outer wall burst.
• Fragile Items: Wrap each fragile piece individually in bubble cushioning or foam sheets. Use corrugated dividers when packing multiple fragile items in one box. For high-value breakables, consider double-boxing with a cushioning layer between both boxes.
• Liquids and Powders: Seal liquids and powders inside a heavy-duty waterproof plastic bag using a heat sealer before placing them into the main box.
• Small Parts and Sharp Edges: Bag loose parts and hardware together so they do not get lost. Cap or cushion sharp edges to prevent outer wall punctures.
• Hazardous Goods: Always pack dangerous materials according to official regulatory standards and display required hazmat labels.

Sealing and Labeling Your Package

Proper sealing and labeling ensure your shipment remains intact and reaches its destination without unnecessary delivery delays.

Sealing Best Practices

Apply minimum 2-inch wide tape along all outer seams and center flaps using the H-Tape Method. Use pressure-sensitive tape, water-activated tape, or reinforced paper tape.

Warning: Never seal shipping boxes with standard cellophane, masking, scotch, or duct tape, as they fail to hold up during transit.

Labeling and Exterior Prep

• Avoid String/Twine: Do not wrap string, twine, or exterior paper around the box, as carrier sorting machinery can snag and damage the package.
• Apply Labels Flat: Place shipping and return address labels flat on the primary display panel. Ensure labels do not wrap around corners or overhang box edges.
• Special Handling Requirements: Affix necessary hazard, fragile, or expedited handling labels clearly on the top surface, and ensure proper postage is fully paid prior to carrier handover.